Serviced Offices and Apartments in
Leicestershire and Derbyshire locations

Ashby de la Zouch, Leicestershire: 01530 353 500

Castle Donington, Derbyshire: 01332 810 900

Glenfield, Leicester: 01162 325 100

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When people are looking for office space, it is generally because;

It is a new business looking for premises
or

The business is growing and a home office is no longer suitable
or

Dissatisfaction with the current office for whatever reason

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The decision on the right office space for you/the business/staff can be quite an overwhelming exercise. You will have an array of options open to you – area to base the business, city centre location (or not), multi tenanted (or not), size requirement – for now or the future (who can confidently predict that one?), staff needed (or not), technology needed/available for data/telecoms, leased or serviced……..

The range of options and how they are presented could leave you feeling uninspired and struggling to understand contracts, leaseholds, sqm costings, hidden costs, legalities, responsibilities etc etc.

If you know what you want before you start, it will help you navigate the world of office space but also save you time (time is money) and save you stress trying to work it all out.

Hmm?

Essentially there are 2 distinct categories – Serviced and Un-serviced. So what are they and what are the differences?

Un-serviced (Leased) – renting an office or building from the landlord on a £ per square foot/metre per annum. These usually require signing a contract of 3 to 10 years.  You then take control/responsibility for the building and operations within.

Serviced – an office within a building which is equipped and managed by the office provider. Pricing is by the office and so linked to the size required. Taken on a licence basis with short term commitments of 3, 6 or 12 months. Usually including facilities such as reception, meeting rooms, kitchens/wc’s, cleaning and maintenance services. Other variable services are available too, depending on what the provider offers.

+ ‘s and -‘s (pro’s & cons)

Serviced office Leased office 
ProsConsProsCons
Low set up costsApart from within your own office, limited self-brandingLong lease – predicts requirement over longer termFinalising a contract takes a long time including legal fees
Short term commitmentsA lot of similar style, bland officesGuarantee of a set business base for x yearsCapital expenditure at lease end for reinstatement (dilapidations etc)
Totally flexible – to upsize or downsizeMonthly prices can appear highFull control over branding of the spaceAccurate profit forecast is needed for a long commitment
Fully furnishedLimitations to negotiate rent in return for long commitmentControl over the design and layout of the spaceCostly to furnish
Infrastructure in place including data and telecoms Able to decide on the technology requiredInfrastructure and technology costs are significant
Plug in and go Potential ability to negotiate rent reductions based on long commitmentSubstantial deposit required
Hassle free – no management of utilities, cleaning, visitors, required Freedom to evolve and diversify the spaceStaff required for managing the property and reception as well as the business
Simple fixed monthly charge, no extra or unexpected bills – aiding cash flow  Responsible for ongoing costs such as service charges, business rates, utilities, health & safety requirements, cleaning and maintenance
Reception (and often Receptionist) to meet and greet visitors

 

   
Meeting rooms and breakout areas provided   
Ability to network with other businesses   
Up and running interesting and bustling business environment   
Access to onsite support services, such as IT, Accountancy, Administrative, Reprographic   
Property Management included   

Summary

The cost of office space varies depending on the area of the country, the quality of the space and the amenities. Costs can be broken down into £ per sq foot, size of office or number of workstations.

Comparing cost per square foot – leased offices will be slightly cheaper than serviced offices. However, these costs do not include many of the hidden costs associated with conventional office space.

Apart from the huge set up costs of furnishings, fit out, and IT & telephony infrastructure, leased offices can have high monthly bills – the utilities such as electricity, gas, water, business rates, Wifi, phone lines, are all extras. Legal fees for a solicitor and commercial agent will also be applicable.

A serviced office will appear more expensive on the surface, just because most of the associated costs are factored in. Remember that aside from the deposit, there are no upfront costs.

Not only do serviced offices usually work out to be the cheapest option, they also offer so much more than just office space.

Therefore many businesses in serviced offices really benefit from the ability to work alongside and network with many others. This often brings about a collaborative style of working, encouraging networking and business partnerships.

Not convinced? Come and see for yourselves – DBS Managed Offices in the East Midlands.

E: info@dbs-centres.co.uk T: 01332 810 900